Position: Ministry Assistant - Payroll and Payables

Introductory Statement:
•	Trinity Lutheran Church seeks to provide for people and grow them into a meaningful relationship with Jesus Christ. The Ministry Assistant will assist the staff with administration and communication so that tasks contribute to the accomplishment of our multiple ministries.                   

Qualifications:

•	The Ministry Assistant must see this position as a ministry to and with the people of the staff and the congregation of God known as Trinity Lutheran Church. Commitment comes from an understanding of God’s love for us and God’s desire for us to share in the community of believers and spirit of Christ’s love. A willingness to grow in faith and in this position as Trinity grows is a requirement.
•	Shall express a willingness and ability to learn and develop new skills. 
•	The candidate must be able to work well with all staff, volunteers and congregational members, children as well as adults.

Specific experience will include 
•	Ability to organize and prioritize tasks,  working knowledge of personal computers. Flexible, with an ability to handle multiple tasks simultaneously. Ability to work with detail and accuracy. Ability to organize and give direction to volunteers. Knowledge & maintenance of general office equipment.

Description of Responsibilities

Accountability:
•	The Ministry Assistant will be responsible to the Administrative Pastor. Opportunity for review and goal setting will take place periodically. 

Work Responsibilities:
•	General Office Duties: phone & personal reception, receive monies for weddings and meetings, sort mail, maintain all general office calendars. Confirm pastor & wedding coordinator with postcard to brides/grooms.  Assist with ELCA Parochial Report. Post all contributions and check them for accuracy, maintain contribution records, record pledges, prepare contribution reports as needed, prepare contribution statements, input time and abilities sheets, track membership with Shepherd’s Staff, responsible for address changes and rolodexes, update information baptisms, transfers, marriages, deaths, confirmations, etc, inputting new members, creating reports as requested, disbursements.
•	Employee Maintenance: Receive and direct all mail pertinent to payroll (ie. IRS, Wisconsin Department of Revenue, Peachtree programming). Enter any new employee information into the payroll program. Create a file for new employee for employer for the following, Employee Information Sheet, W4, etc. Fax new employee forms to the state.
•	Payroll Preparation: Record all payroll information on payroll schedule. Hourly amounts, Sub pay for preschool, music department, Extra payroll for special events, daycamps. Enter payroll information in Peachtree program. Print check (on average 18–25) per pay period (this is dependant upon special events, daycamps, etc. can be higher or lower). Code check to specific accounts (nursery, daycamps, adult ed), this is done to transfer information in to the LCIS program.
•	Reports: Each payroll—check register, payroll register and general ledger. Monthly Reports—payroll register (totals only), use this to calculate 941 amounts and WT6 calculate Gross & Fica amounts for daycamps and preschool (complete the reports as needed for Mary and Cindy). Quarterly Reports—Year to date report of earnings, general ledger YTD. Use these to verify 941’s and WT6’s for the current quarter. Compare amounts in 941 WT6 payments books to general ledger sheet. Prepare 941 report for the IRS. Verify TSA and benefit deduction from quarterly report with ledger sheet. Also, with Cindy’s payment figures. End of Year—Run all necessary reports required for audit, verify employee information (address & SS# especially) for W2’s.
•	Beginning New Payroll Year: After the annual budget is approved, calculate new salary figures, housing, car allowance, TSA’s, benefits etc. for all employees. Calculate retroactive pay back to January 1. Enter new payroll figures into permanent payroll data. When printing checks enter payroll changes to reflect new salary figures plus retro amount. Enter new hourly rates for hourly paid employees. Begin new ledger sheets for TSA’s and benefits 941’s and WT6’s. This process is repeated in August for all new preschool salary amounts.
•	Audit Preparation: Print W2’s (in excess of 60 W2’s). Present at audit to answer any payroll questions. Assemble W2’s, fill out reports for federal and state. Mail W2’s to employees and mail W2’s and accompanying reports to the IRS and Wisconsin Department of Revenue. File previous years employee records in appropriate payroll file.